Senior Finance and Budget Assistant

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Promise Company
  • Post Date: July 30, 2021
  • Applications 0
  • Views 14
Job Overview

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UNHabitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).

This position is located at the Nairobi duty station in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the supervision of the Section or Unit Chief, the incumbent is responsible for the following duties:

 

Responsibilities

BUDGETING:

  • Preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;
  • Monitoring budget implementation and performance and recommending reallocation of funds as necessary;
  • Ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the Organization and within the UN financial rules and regulations;
  • Reviewing requests for creation and extension of positions as well as requests for recruitment in terms of availability of funding;
  • Assisting in the execution of cost recovery in line with established agreements and policies and providing support on the collection of associated receivables;
  • Performing certifying functions of financial transactions as per delegation.ACCOUNTING:
  • Responsible for the processing of financial documents in line with the financial rules and regulations;
  • Reviewing and analyzing of various accounting data, financial statements input and preparation of reports;
  • Scrutinizing supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations;
  • Verifying accuracy of postings and processing corrections as appropriate;
  • Analyzing and monitoring open item managed accounts (OIM) in the SAP ERP system (UN Umoja), initiating and coordinating corrective action;
  • Performing approval functions of financial transactions as per delegation.

GENERAL:

  1. Preparing and analyzing reports with a view to identifying anomalies and unusual trends and recommending corrective action as appropriate;
  2. Performing data extraction and preparing various reports for management review;
  3. Responding to queries and drafting correspondence in relation to budgetary and financial matters from management, clients (internal and external), auditors and other stakeholders and ensuring timely responses to clients’ requests and queries through the iNeed portal;
  4. Ensuring that accurate and complete accounting; reporting and internal control systems are functioning;
  5. Ensuring that all relevant records and audit trails are maintained;
  6. Acting as team leader and provide day-day management and supervision, training and guidance to other general services staff;
  7. Providing support to Unit Chief in the planning of unit and team staff work plans, monitor and report performance against the plans and key performance indicators;
  8. Knowledge retention and quality assurance focal point for the team;
  9. Performing other related duties as required by Section or Unit Chief.
Job Detail
  • Offerd Salary£20,000 - £30,000
  • Career LevelExecutive
  • INDUSTRYFinance
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